Access Stone County Circuit Clerk Records

Stone County Circuit Clerk Office

The Stone County Circuit Clerk is the court-record clerk for the county's Circuit Court. Stone County names Mechelee Lebow as Circuit Clerk and says she was elected on November 6, 2018, then took office on January 1, 2019. The office works from the Stone County Judicial Center in Galena and supports the court divisions that process trial-court filings, public case information, court money, and jury functions.

That role is not the same as the Stone County Clerk. County Clerk Denise Dickens handles county administration, County Commission records, elections, financial statements, tax levies, and related county-government work. It is also separate from the Recorder of Deeds, where Recorder Amy Larson handles land records, marriage-license records, and recorded liens. For court case files, certified court copies, court costs, dockets, and case-status questions, the Circuit Clerk is the correct office.

Stone County Circuit Clerk Duties

The Circuit Clerk keeps complete and accurate court records, collects and disburses money paid into court, assists the judges and court staff with required court functions, and manages juries. Those duties make the office both a records custodian and a court operations office. A person who finds a Stone County court record on Case.net may still need the Circuit Clerk for a certified copy, a payment issue, a case number check, or a filing question that the public portal does not answer.

• Civil and domestic relations: civil petitions, small claims, summonses, subpoenas, executions, garnishments, transcript of judgments, protection orders, administrative orders, and mechanic liens.
• Criminal division: traffic, water patrol, and conservation tickets, plus misdemeanors and felonies filed in Stone County Circuit Court.
• Probate division: adult and minor guardianships or conservatorships, decedent estates, creditor refusals, spouse refusals, heirship matters, and 96-hour mental and drug orders.
• Juvenile division: abuse or neglect, delinquency, paternity, and adoption cases, many of which have restricted public access.
• Jury and court money: jury management, accounting for court funds, and disbursing money paid into court.

The Stone County Clerk homepage shows why the office split matters: the County Clerk is tied to elections, county budgeting, County Commission support, and county financial work, not court case custody. That distinction helps record seekers avoid sending a court-record request to the wrong local office.

The County Clerk source is useful context, but Stone County court case records remain with the Circuit Clerk and the Circuit Court system.

Request Stone County Certified Copies

Certified copies are used when a plain printout is not enough. A certified copy is authenticated by the clerk for official use, while an online case result is only a public view of case information. Stone County does not publish a separate court-record request form for Circuit Clerk copies in the research file, so the practical request path is to identify the case in Case.net, then contact the Circuit Clerk by phone, mail, or in person for copy type, cost, and pickup or mailing instructions.

1. Search Missouri Case.net for the Stone County case by litigant name, filing date, case number, or scheduled hearing.
2. Write down the case number, party names, division, document name, and any docket date that identifies the filing or order.
3. Call the Circuit Clerk at (417) 357-6511 or the court at (417) 357-6114 or (417) 357-6115 to confirm whether the record is public and what fee applies.
4. Submit the request by the channel the clerk gives you: in person at the second floor of the Judicial Center or by mail to P.O. Box 18, Galena, MO 65656.
5. Ask whether the copy needs certification, authentication, or a plain copy, because the fee and legal use may differ.

For law-enforcement records, the request path is different. The Sheriff's Office uses its own online record request form for sheriff-held records, while court files and certified court copies stay with the Circuit Clerk.

Stone County Request Details

Stone County's court page points users to Case.net for public case information and to the Circuit Clerk for files that need direct office help. A complete copy request should give the clerk enough detail to find the right case without relying on a broad name search. When a request concerns sheriff reports rather than court filings, use the Sheriff's Record Request Form instead, because it asks for requester, incident, relationship, copy, delivery, and signature details.

The Stone County Clerk contact page gives county-administration contact details, but it is not the court case file custodian. Court record requests should stay with the Circuit Clerk unless the requested record is a county commission, election, or other county administration record.

Use the County Clerk contact source only when the record is administrative or election-related, not when the item is a filed court case document.

Stone County Circuit Clerk Fees

Stone County publishes several filing and copy fees on the Circuit Court page. Fees can change, and some topics are listed with a call-for-information note, so callers should verify the current amount before mailing payment. The fee list is still useful because it shows which court-record requests may involve a filing charge, clerk fee, copy fee, certification fee, or authentication fee.

The Stone County Recorder of Deeds page is a separate source for land and marriage records, and it explains that marriage applications are handled by appointment with the Recorder, not through the Circuit Clerk.

The Recorder image supports the same office-sorting rule: court case copies go to the Circuit Clerk, while marriage and land-record requests go to the Recorder of Deeds.

Stone County Forms and Portals

Stone County directs public users to Missouri Case.net for public case information. Case.net can be used for litigant name, filing date, case number, and scheduled hearings or trials. Stone County also says users can track a case and use Pay By Web on most cases through Case.net. If a payment option is not shown, the county tells users to call the court or Circuit Clerk numbers rather than assume online payment is available.

• Missouri Case.net - public case lookup for Stone County Circuit Court and municipal division case tracking.
• Missouri eFiling - electronic filing login for authorized court users and filings.
• Missouri Pay By Web - payment path when the case allows online payment.
• Sheriff's Record Request Form - sheriff records, not Circuit Clerk case files.

Case.net public information does not replace certified copies. It helps locate case numbers, parties, attorneys, actions taken, documents filed, hearings, and payment status when those fields are public.

Mail, Online, and Office Access

Stone County Circuit Clerk access has several channels. Online access starts with Case.net. In-person service is at the second floor of the Stone County Judicial Center. Phone help is available through the clerk and court numbers. Mail goes to the Circuit Court post office box in Galena. These channels matter because not every record, copy, or payment issue can be completed through the public portal.

Public access has limits. Juvenile records, adoptions, sealed or expunged records, mental-health matters, and personal identifiers may be restricted or redacted. Missouri statutes also distinguish court records from sheriff arrest and incident reports, so a person researching an arrest, charge, or warrant may need to check Case.net, the Circuit Clerk, and the Sheriff's Office depending on the record type.

Note: Call before visiting near the lunch closure, because the court office closes from 12:00 to 12:30 on business days.